Recorder

    Dottie Robbins - Recorder

  • recorder@decaturcounty.in.gov
  • Decatur County Court House
    150 Courthouse Square, Suite 121
    Greensburg, IN 47240
  • (812) 663-4681
  • (812) 663-2407

Duties and Responsibilities

Recording Instruments:

The primary duty of the county recorder is to record instruments submitted for recording. It is the duty of the recorder to see that each instrument meets the essential requirements for recording. Each instrument must be entered in the Entry Book, properly indexed, and recorded in the manner provided by law.

Copies of Records or Instruments:

It is the duty of the county recorder to prepare, proof and furnish any submitted copy of any transcript of any record or copy of any record or instrument in all cases, when required by law or ordered by the court or requested by any parties and, if further requested, to certify under seal as to the correctness thereof.

Cash Receipts:

It is the duty of the county recorder to keep an accurate account of all fees charged and collected and to deposit such collections daily in the depository or depositories duly designated by the county board of finance. It is also the duty of the recorder to pay over all of such collections to the county treasurer immediately after the close of each calendar month.

Search of Records for Liens:

In Official Opinion No. 22 of the Attorney General, dated March 20, 1958, and Official Opinion No. 58 of the Attorney General, dated September 28, 1964, it was held that there is no affirmative duty imposed upon the county recorder to search his official records, at the request of any party, for liens or other instruments, and to certify to the results of such search, and to certify to an interested party as to the existence of or lack thereof of a presently effective financial statement in his files. However, a county recorder does have permissive authority for searching his records upon request and as an elected public official may wish to do so.

For information regarding searches required by the provisions of the Uniform Commercial Code see the booklet entitled "Rules and Regulations for Administration of the Uniform Commercial Code" issued by the Office of the Secretary of State.

Fee Schedule

All documents must be no larger than 8 1/2" x 14", be in at least 10-pt type on white paper of at least 20 lb. weight (no permanently bound or continuous forms), and have margins of at least 2" on top and bottom of first and last pages with 1/2" margins on interior pages.

Mortgages (including Subordinate Mortgages) and re-recorded mortgages $55.00
 
Deeds and all other instruments, including UCC's & re-recorded instruments (fee includes 1 oversize page) $25.00
 
Additional pages exceeding 8 1/2" x 14" within any document shall be charged $5.00 each
 
Mechanic's Lien (including one mail out) $25.00
Each additional mail out $2.00
Copies 11" x 17" or smaller, per page $1.00
Copies larger than 11" x 17", per page $5.00
Certification of Document $5.00

Affirmation Statement

As per IC 36-2-11-15 documents which require "Prepared By" statement MUST contain the following statement at the conclusion of the document.

"I AFFIRM, UNDER THE PENALTIES FOR PREJURY, THAT I HAVE TAKEN REASONABLE CARE TO REDACT EACH SOCIAL SECURITY NUMBER IN THIS DOCUMENT, UNLESS REQUIRED BY LAW."

Recorded Documents Available On-Line, Free Property Fraud Alert Service

I am pleased to announce two new services for providing access to Decatur County's Recorded documents through the web.

The index to documents filed in January, 1994 to present and images of those documents are now available on-line at http://doxpop.com. Basic information about the documents is available at no cost. Detailed information and document images are available as a fee-based service.

In addition, the Recorder's Office now offers free property watch service to our community. Any person my sign up at http://watch.doxpop.com to set a watch on his or her property and name. Participants are notified via email any time a document is filed that references the watched property or name.

Both of these services have been provided without any use of public funding (no use of tax money.) The access provided by these services is in addition to the public access already provided at the courthouse.

For additional information, contact Dottie Robbins at the Recorder's Office, (812) 663-4681 or Nick Fankhauser at Doxpop, LLC; (765) 373-9245; nickf@doxpop.com.

Downloads

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